Submit your design for the Community Picnic T-Shirt Contest!

Headwaters School
This year, we want students (kindergarten and older) to help shape our Community Picnic tradition by creating a t-shirt design that reflects the spirit of the event and our community! Submissions are due Friday, February 28, 2025.




Announcing the 2025 School Picnic T-Shirt Design Contest! This is your chance to leave a creative mark on one of our most cherished traditions by designing the official t-shirt for this year’s Community Picnic.

Each May, the Headwaters School Community Picnic brings together over 400 members of our school family for a day of connection and celebration. As our largest event of the year, the picnic is a unique opportunity for families, students, and staff to enjoy time together outside the classroom, building relationships and sharing in the culture that makes Headwaters special.

This event also serves as a warm welcome to our newly admitted families. Whether it’s field games, live music on the lawn, or activities like button-making and swimming, the picnic highlights the creativity, sustainability, and collaboration that define our community.

For many, the picnic is a highlight of the year—a moment to slow down and appreciate the year that was and what’s to come. 

This year, we want students to help shape this tradition by creating a t-shirt design that reflects the spirit of the event and our community!

Contest Overview

  • Objective: Design a t-shirt for the annual school picnic that captures the spirit of Headwaters School
  • Participants: Open to Headwaters Students in Kindergarten and above. One submission per person.
  • Deadline for Submissions: Friday, February 28, 2025
  • Prize: The winning design will be printed on the official t-shirt. The winner will also receive a free shirt, tickets for themselves and their immediate family, and special recognition at the picnic!
  • Voting: Students will have the opportunity to vote for their favorite design from the top five finalists.

Criteria

  • Dimensions: 8.5” x 11” (standard printable area).
  • Colors: Limit to 1–2 colors for easy printing.
  • Content: Designs must be original, school-appropriate, and reflect the spirit of Headwaters School.
  • Content Guidelines: Designs must be original, school-appropriate, and reflect the spirit of Headwaters School.
  • Printability:details that may not transfer well onto fabric.
  • File Format: PNG or JPEG. Hand-drawn designs are welcome but must be scanned for digital submission.

Submit your design to picnic@headwaters.org by Friday, February 28, 2025.

We can’t wait to see the creativity and school spirit shine through your designs. Start brainstorming and submitting your ideas today!

If you have any questions, feel free to reach out to us at picnic@headwaters.org.

FAQs

General Information

Q: What is the 2025 School Picnic T-Shirt Design Contest?
A: It’s a chance for students to design the official t-shirt for this year’s Community Picnic, which brings together over 400 members of the Headwaters community for a day of celebration, connection, and fun. This is our first time doing this, so be a part of history!

Q: Who can participate in the contest?
A: The contest is open to Headwaters School students in Kindergarten and above.

Q: What is the deadline for submissions?
A: All designs must be submitted by Friday, February 28, 2025

Q: What will the winner receive?
A: The winning design will be printed on the official picnic t-shirt. The winner will also receive a free shirt, tickets for themselves and their immediate family, and special recognition at the picnic!

Q: Will the t-shirts be available for purchase?
A: Yes, the official t-shirt featuring the winning design will be available for purchase with your picnic tickets. The deadline to add on shirts to your picnic ticket will be Monday, April 13, 2025. This will allow enough time for shirts to be printed and handed out at the picnic.
 
 

Submission Details

Q: How do I submit my design?
A: Submit your design via email to picnic@headwaters.org by the deadline.

Q: What are the file requirements for submissions?
A: Designs should be submitted as a PNG or JPEG file. Hand-drawn designs are welcome but must be scanned for digital submission.

Q: Are there specific design requirements?
A: Yes.
  • Dimensions: 8.5” x 11” (standard printable area).
  • Colors: Limit to 1–2 colors to ensure easy and cost-effective printing.
  • Content: Designs must be original, school-appropriate, and reflect the spirit of Headwaters School.
  • Printability: Designs should be clear, simple, and suitable for printing on t-shirts. Avoid overly intricate details that may not transfer well onto fabric.
Q: Can I submit more than one design?
A: No. One submission per student.
 
 

Voting and Selection

Q: How will the winner be chosen?
A: A staff panel will select the top five designs, and students will vote to choose the winning design.

Q: When will the winner be announced?
A: The winner will be announced in mid-March.
 
 

Technical Issues or Additional Questions

Q: Who owns the rights to the design?
A: By submitting your design, you grant Headwaters School the right to use it for t-shirt production and promotional purposes.

Q: What if I have trouble submitting my design?
A: If you experience any issues, email us at picnic@headwaters.org for assistance before the deadline.

Q: Who can I contact for more information?
A: For any questions, reach out to Cait Taylor, Director of Communications and Marketing, at picnic@headwaters.org.
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As a 501(c)3 non-profit school, Headwaters School does not discriminate because of race, color, creed, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other classes protected by federal, state, or local law in its admissions, financial aid, hiring, or board membership processes.